If you’ve ever thought of organizing an event you’re aware of how much is involved in selecting the right venue as well as setting up technology, making sure your guests are greeted by a warm welcome and, of the course, making it memorable. But there’s something that a lot of us forget that events can create an enormous amount of waste and use up an impressive quantity of energy.
It’s time to make changes. The world is finally waking up to the reality that events don’t have to be destructive to the environment. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why Green Your Event?
You might be amazed by this figure A typical three-day gathering with 500 participants can generate around 2,835kg of waste, and consume almost 300000 kWh of electricity. That’s not just a big number, but it’s also a huge opportunity to do better.
Today’s attendees are interested in sustainability. They would like to see their favorite brands and companies walking the talk. You’re not only making a difference for the planet however, you’re also showing your customers that your values extend beyond the screen and stage.
Simple Waste Management Strategies to cut down on the clutter
Let’s tackle the issue of waste. Even the smallest of events can produce a lot of clutter. There are single-use containers and leftover food items. There could also be printed brochures which nobody has ever read. But with a little intention, sustainable waste management is easier than you think.
Here are some easy changes that will go a long ways:
1. Replace disposables with compostable or recyclable alternatives.
2. Print-free: Use event apps or QR codes instead of printed materials.
3. Donate leftovers If you’re working alongside caterers, make arrangements that you donate any leftover food items to local charities.
4. Recycling stations are a great method of encouraging people to reuse.
It is about progress not perfection. Each waste item you cut down or redirect is an accomplishment.
How to manage energy like an expert (without having the status of one)
It doesn’t require an engineer to make intelligent energy choices. Becoming aware of how much energy events consume is the initial step towards changes. Energy management strategies for events aren’t necessarily about cutting back on comfort or technology. It’s just important to be aware of how you use these.
Here are some easy ways to cut down on your energy consumption:
1. Be sure to look for venues that are certified environmentally sustainable or utilize renewable energy sources.
2. Make use of LED lighting and energy efficient equipment for displays and AV.
3. Hosting virtual or hybrid elements will reduce the need to travel and places.
4. Simple is best: the most elegant designs generally require less power.
Create an experience that has the same impact, but using less resources.
The GreenUP Checklist: Your Secret Weapon
GreenUP Checklists will make your life easier if you aren’t sure where to begin. It breaks down each step into clear, actionable steps.
This checklist is based on the United Nations’ Sustainable Development Goals, so you know you’re in line with something more than just the event itself.
It is possible to make a difference
In the end, promoting green events doesn’t require being flawless, it’s about taking the time to plan. Whether you take one step or 10 steps, you’re helping to shift the entire industry towards something more sustainable.
The attendees will be able to remember the memorable speakers, the enjoyable interaction, and the reality that your event did not seem sloppy or outdated. So, take the initiative, take charge with conviction and demonstrate to your guests that caring about the planet is part of the experience.